Executive Assistant | 3+ Years | Scheduling | Inbox Management | Bookkeeping | Website Support
Summary:
Executive Assistant with 3+ years experience in real estate, e-learning, and finance. Manage calendars, inboxes, and operations. Execute bookkeeping (Peachtree SAGE, Square, MoonClerk), social media management (Meta Business Suite), and email marketing (Constant Contact, Sendgrid). Maintain financial records with 100% data entry accuracy. Perform website updates (Wix, WordPress) and technical troubleshooting.
Core Competencies:
- Scheduling & Inbox Management: Calendar management across time zones. Filter, draft, and follow-up on emails.
- Bookkeeping & Finance: Process payroll, billing, and payment monitoring. Data entry in Excel, Peachtree SAGE, MoonClerk.
- Project Management: Track tasks, deadlines, and action items. Create SOPs and workflow organization.
- Marketing Automation: Execute email campaigns (Constant Contact, Sendgrid). Manage social media (Meta Business Suite).
- Content & Web: Create content (Canva, CapCut). Update WordPress/Wix. Perform on-page SEO basics.
Work Experience:
- Inbox Management: Managed executive inbox for 3+ years. Filtered distractions and drafted responses. Reduced email response time by handling 100% of routine queries autonomously. Calendar Coordination: Scheduled meetings across multiple time zones for business owners. Coordinated client communication. Eliminated scheduling conflicts via proactive action item tracking.
- Financial Operations: Processed bookkeeping and payroll using Peachtree SAGE and Square. Monitored invoices and billing. Maintained 100% accuracy in financial data entry.
- Marketing Support: Managed social media campaigns via Meta Business Suite. Built email automation sequences in Constant Contact and Sendgrid. Created engagement content using Canva and CapCut.
- Website Management: Updated Wix and WordPress platforms. Performed technical fixes and troubleshooting. Implemented on-page SEO and user experience improvements.
Technical Skills:
- Productivity: Google Workspace, Microsoft Office, Zoho Mail
- Project Management: Google Sheets (Task Trackers)
- Marketing: Meta Business Suite, Constant Contact, Sendgrid, Canva, CapCut
- CMS: WordPress, Wix
- Finance: Peachtree SAGE, Square, MoonClerk, Excel
- AI Tools: ChatGPT, Gemini
Communication & Execution:
- Written and spoken English (Professional tone)
- Client and stakeholder coordination
- Daily task tracking without reminders
- Confidential information management with discretion
Skills: Executive Assistant, Scheduling, Inbox Management, Bookkeeping, WordPress, Wix, Canva, Social Media Management, Email Marketing, Data Entry, Payroll, Billing, SOP Creation, Project Management, Google Workspace, Meta Business Suite, Constant Contact, Sendgrid, Peachtree SAGE, Square, MoonClerk, ChatGPT, Gemini
Verified