As an admin and HR assistant with a basic bookkeeping role in a growing small business, my role is multifaceted, combining administrative support with human resources responsibilities. I am also responsible for maintaining accurate financial records and transactions, monitoring sales and expenses, managing payroll, processing bills, and preparing invoices. I play a crucial role in maintaining operational efficiency, compliance, and fostering a positive work environment. As a proactive administrator and HR assistant, I take pride in my ability to anticipate the needs of my team and take initiative in managing tasks efficiently. I am highly organized and detail-oriented. I am consistently reliable in my responsibilities, ensuring that tasks are completed accurately and on time. I love exploring and learning new things. I can easily adapt to change and multitask well. I can work independently with minimal supervision. I am eager to continue bringing my experience and skills to contribute to the team's and organization's success.
SKILLS:
- Organizational Skills
- Time management
- Effective Communication
- Multitasking Ability
- Attention to detail
- Adaptability
- Discretion and Confidentiality
- Problem-solving skills
- Interpersonal Skills
- Bookkeeper
- Supervisory Skills
- Resourcefulness
- Document Management
- Email Management
- File Management
- Team Collaboration
- Budget Monitoring
- Data Entry
- Fast learner
- Be able to work independently with minimal supervision
- MS Office and Google Workspace proficiency
DUTIES AND RESPONSIBILITIES:
- Handling emails and other communications related to HR, office administration, and clients' inquiries regarding payments and delivering their orders.
- Manage general office administration such as scheduling meetings, maintaining office supplies, and organizing company documents.
- Maintain filing systems to ensure records are up-to-date and easily accessible.
- Handle incoming and outgoing calls, emails, and other communication with a high level of professionalism.
- Write and distribute emails, memos, letters, and other correspondence.
- Maintain confidentiality of all sensitive information and handle it with discretion.
- Organize and schedule appointments and meetings.
- Assisting with the recruitment process by posting on social media, screening resumes, coordinating interviews, and onboarding new employees.
- Maintain employee records and databases.
- Creating and maintaining records for prospective clients and customers.
- Recording financial transactions, such as sales, purchases, and payments.
- Manage payroll-related tasks.
- Conduct data entry tasks to keep information current.
- Track daily expenses and prepare daily, weekly, and monthly reports.
- Creating quotations from sales teams based on detailed orders provided by the customers.
- Issue client receipts and maintain records of all issued receipts.
- Preparing invoices and following up on outstanding payments.
- Maintain spreadsheet records for sales and expenses.
