Is your business growing… but your backend still running on manual work and memory?
Most business owners reach a point where they've outgrown doing it themselves — but haven't built the right support layer yet. Things fall through the cracks. The founder is still doing work they shouldn't be doing. Automations exist, but nobody maintains them.
That's exactly the gap I fill.
I'm Vincent — an Executive Assistant and Automation Specialist with 3+ years inside high-stakes executive environments, including a 70+ location multi-unit operation. New on OLJ, but not new to this level of support. Less hand-holding, faster execution, and someone who figures things out without being told twice.
What I bring to your team
On the executive side, I handle inbox triage and management, calendar coordination, daily briefings, vendor and client follow-ups, and SOP documentation — so the things that usually live in your head start living in a system.
On the automation side, I use Zapier, N8N, Power Automate, Claude AI, and GoHighLevel to turn the repetitive manual work slowing you down into workflows that actually run on their own. I've consolidated 30+ workflows into a single system and managed five executive inboxes simultaneously with zero missed deadlines.
I work across Microsoft 365, Google Workspace, SharePoint, ClickUp, Notion, HubSpot, and QuickBooks — so whatever your current stack looks like, I can plug in and start contributing quickly.
If you're looking for someone who builds systems and not just does tasks — someone who takes ownership and follows through without being chased — send me a message. I'd love to be part of what you're building.
— Vincent
